Guides

Practical playbooks for cleaner labor operations

Step-by-step guides for rolling out GPS time tracking without chaos — and keeping payroll and compliance workflows predictable.

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Implementation22 min read

The Complete Construction Time Tracking Implementation Guide

A step-by-step playbook to move from paper timesheets to GPS-verified digital time tracking — covering audits, geofencing, crew adoption, payroll integration, and compliance — without disrupting your active projects.

What you will learn

Audit your current time tracking process
Define success metrics and KPIs before you start
Choose the right tool and configure it properly
Set up geofences for every active job site

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Compliance20 min read

How to Keep DOL Audit-Ready Time Records

A comprehensive compliance playbook for construction contractors — covering FLSA recordkeeping requirements, immutable edit trails, supervisor approval workflows, prevailing wage documentation, and mock audit drills — so you can produce a complete, defensible records package in hours, not weeks.

What you will learn

Understand what the DOL actually requires
Architect your time record data structure
Implement immutable edit trails
Build a structured supervisor approval workflow

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Inside Each Guide

Not blog posts. Working playbooks.

Every guide is structured as a repeatable implementation sequence — with checklists, cost data, and decision criteria built in.

Implementation Checklists

Pre-rollout audit checklists, configuration worksheets, and pilot-phase criteria so nothing gets missed.

Numbered Step Sequences

Each guide follows a strict phase sequence — audit, configure, pilot, rollout — with estimated timelines per phase.

Cost & Risk Callouts

Inline stat callouts showing real cost data — $4,000+ per worker per year from paper timesheet errors, DOL fine ranges, and admin overhead benchmarks.

Who Reads These

Three scenarios. Three starting points.

If any of these sound familiar, the linked guide was written for your exact situation.

The Operations Manager

You just audited your time tracking process and found three manual handoffs between clock-in and payroll close. Paper logs are illegible half the time, and no one can prove where crews actually were when they said they started.

$4,000+

Hidden cost per worker per year

Read: Construction Time Tracking Implementation Guide

The Payroll Admin

Every Thursday you chase down 12 foremen for their timesheets. Half arrive Friday morning with cross-outs, missing job codes, and hours that do not match what supervisors remember. Payroll closes late — again.

5+ hours

Weekly admin time on corrections

Read: Construction Time Tracking Implementation Guide

The Business Owner

A DOL audit letter arrived last week. Your records are a mix of paper time cards, text messages, and a spreadsheet someone updates when they remember. The fine for inadequate records can hit $50,000.

$50,000

Potential fine for non-compliance

Read: DOL Audit-Ready Time Records

What It Costs

These guides are free. Reading them is not optional.

Every guide on this page is free to read in full. No email gate, no paywall. The cost of not reading them is much higher.

$4,000+

Hidden cost per worker per year from paper timesheet errors

$50,000

Potential DOL fine for inadequate time records

5+ hrs

Weekly admin time spent chasing and correcting manual timesheets

Guide FAQ

Frequently asked questions about our guides

Access, updates, and reading order — answered directly.

Yes. Every guide on this page is free to read in full. No email gate, no paywall. They are written to be genuinely useful whether or not you end up using Crewtrace.

For a team of 10–25 field workers rolling out GPS Time Tracking as the first workflow, most are fully operational within two weeks. The Implementation Guide walks through the exact sequence — audit, configuration, pilot, and full rollout — with time estimates for each phase.

Yes. The DOL compliance guide is reviewed at least quarterly to reflect changes to FLSA recordkeeping requirements, prevailing wage rules, and state-level overtime regulations. Each guide shows its last-reviewed date at the top.

If you are actively shopping for time tracking software, start with the Implementation Guide — it helps you evaluate whether your current process actually needs replacing. If you already have a DOL audit on the horizon or compliance concerns, start with the DOL Compliance Guide to understand what records you need to have ready.

Absolutely. Link directly to any guide page. No login required. Many operations managers share the Implementation Guide with their payroll admin and the DOL Compliance Guide with their compliance officer or accountant.

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