Off-site punches nobody catches
A worker clocks in from home, from the gas station, or from the truck on the way. The hours look fine on the sheet — because the sheet has no way to know they were wrong.
FeatureGeofencing Time Clock for Contractors
An invisible fence
around every job site.
Set a boundary around each project. Crewtrace checks every clock-in against it automatically — so policy stops living in the handbook and starts living on the phone.
Why GPS alone isn't enough
The rule you never had.
GPS tells you where a punch happened. Geofencing tells the punch whether it's allowed in the first place. Most contractor payroll leaks come from the gap between those two.
Policy without enforcement
"Clock in at the site" is in the handbook. But handbooks don't block a punch. Without a boundary rule, the policy only exists on the day someone decides to argue.
One rule for every job
Your 40-acre commercial site and your 1/10-acre residential service call need very different boundaries. A single GPS radius either lets cheats through or blocks honest workers in the parking lot.
Anatomy of a geofence
Three layers between a tap and a payroll hour.
Every Crewtrace geofence is more than a line on a map. It's a layered rule the clock-in has to pass before it ever reaches your approvals queue.
- 01
The boundary
Enter an address to instantly create a boundary, then pull the radius to customize the zone to match the exact job site.
- 02
The site assignment
Each crew is tied to a specific job for the day. The check runs against that site's boundary — not whatever fence happens to be closest.
- 03
The clock-in pin
GPS coordinate at the exact moment the worker tapped. Stored with the event, not guessed later.
What happens at the tap
Three possible outcomes. Zero mystery hours.
Every punch goes through the same decision. The worker knows instantly, the supervisor knows automatically, and the payroll record knows before Thursday.
State 01Verified
Inside the fence
Worker taps clock in inside the boundary. Event is accepted, stamped with GPS coordinates, and flows straight into payroll.
State 02Blocked
Outside the fence
GPS puts the worker outside the approved zone. The punch is blocked or logged as an exception per your policy. No silent pass-through. No mystery hours.
State 03Saved on device
Offline at the site
No cell service at the job site? The punch saves to the device with its timestamp and location, then syncs the moment the phone gets signal again. Crews aren't stuck. Records aren't lost.
Inside Crewtrace Geofencing
Set it. Enforce it. Review it.
Set the boundary · 01
A fence per job, set up in under a minute.
Enter an address to instantly generate a boundary, then pull the radius to customize the zone to match the exact job site.
- Address-based geofences with customizable radius
- Pull to adjust the zone to fit any site shape
Enforce at clock-in · 02
The rule fires before payroll ever sees the punch.
The moment a worker taps clock in, Crewtrace checks their GPS against the assigned site's boundary and schedule window. Pass, flag, or block — based on your policy, not on somebody's memory three days later.
- Block, warn, or log-only modes per site
- Crew-to-site assignment checked at every punch
- Time-window rules for shift windows and overtime
Review exceptions · 03
A queue of edge cases, not a week of finger-pointing.
Supervisors see every flagged event in one place — off-site punches, missing-GPS punches, after-hours starts — each with a map, a timestamp, and an edit trail. Approve, reject, or correct from the same screen, and the record stays intact.
- Central exception queue by site or crew
- One-click approve, reject, or annotate
- Every decision preserved in the audit trail
The rule builder
Different sites need different fences.
A residential service stop and a 40-acre commercial pour can't share one geofence shape. Crewtrace gives you the rule primitives to set a boundary every site actually deserves.
Rule 01Address-based geofence
Enter an address to instantly generate a boundary, then pull the radius to customize the zone to match the exact job site. Perfect for residential service routes and commercial properties.
Rule 02Schedule windows
Tie each geofence to its shift window. Before 6am? After 9pm? Flagged automatically.
Per-site enforcement
Tune how strict each fence is.
Start soft on a new site, tighten as crews learn the rule. Every site carries its own enforcement mode.
Hard block
Outside the fence? The clock-in never happens. Best for tight residential service routes.
Warn + record
Event goes through with a visible warning to the worker and an exception on the supervisor queue.
Log only
Don't block anything. Just record location on every punch so you have proof if a dispute shows up later.
Multi-site command
Every fence, every crew, one screen.
Geofencing stops working when it scales to 40 open jobs. Crewtrace is built for the multi-site week — a live map of every active boundary, color-coded by status, with exceptions surfaced to the top.
- Live status per site
- Exceptions surfaced first
- Bulk-apply templates
- Role-based views
Open clock-in vs. Geofenced
Same workers.
Very different clock-in rules.
Week one
Open GPS clock-in
Week two
Geofenced on Crewtrace
Where clock-ins happen
Wherever the worker's standing when they tap
Where clock-ins happen
Only inside the approved site boundary
Off-site punches
Recorded and paid like any other hour
Off-site punches
Blocked, warned, or flagged per your policy
Edge cases
Noticed only if someone complains
Edge cases
Queued for supervisor review automatically
Per-site rules
One handbook rule for 40 different jobs
Per-site rules
Custom boundary, shape, and window per site
Audit trail
GPS? Maybe. Policy decision? Verbal.
Audit trail
Rule, event, and decision stored together
Dozens of off-site punches you never see
Every punch checked against the rule, not the handbook.
Built for the trades
Geofencing that fits how your trade actually works a day.
Landscaping
Multi-property route days with seasonal crews
Per-property geofences stop the 6:45 clock-in from the gas station before coffee.
See landscaping workflowConcrete
Pour days where the crew is at the site well before dispatch arrives
Boundary-based punches prove on-site arrival without supervisor phone calls.
See concrete workflowRoofing
Sunrise starts across rotating residential addresses
Address-based geofences tied to the day's ticket, no manual site setup.
See roofing workflowWaterproofing
Phased jobs where billable hours live or die on the site record
One verified time record per worker, per address, defensible on invoice.
See waterproofing workflowPlumbing
Service techs hitting 6–10 stops a day
Each ticket gets its own geofence — clocked hours match dispatched stops.
See plumbing workflowHVAC
Mid-day reassignments across a live service board
Geofences follow the assignment, so an edited ticket edits the clock-in rule too.
See hvac workflowWhat changes on day one
A clock-in rule that doesn't need a reminder email.
4
Enforcement modes from log-only to hard-block
100%
Clock events checked against the assigned site's geofence
10–30 ft
Typical boundary accuracy on active job sites
1
Central queue for every exception across every site
Geofencing Time Clock FAQ
Geofencing questions, answered
Answers to common questions about geofencing time tracking, boundary accuracy, enforcement modes, and how geofencing connects to payroll.
You draw a virtual boundary around each job site on a map. When a worker tries to clock in, Crewtrace checks whether their phone's GPS falls inside that boundary. If they are outside the zone, the clock-in is blocked or flagged for supervisor review. This prevents off-site punches without requiring any extra steps from the worker.
Yes. Each active project gets its own geofence with a custom boundary shape and radius. If you are running multiple sites, workers are validated against whichever site they are assigned to that day.
Crewtrace logs the GPS confidence level with each event. If a clock-in lands in a gray zone — technically inside but near the boundary — the event is recorded with a proximity flag so supervisors can review it. You can also adjust the geofence radius to account for parking areas or staging zones.
GPS time tracking records where someone clocked in. Geofencing adds an enforcement layer: it validates whether that location is within an approved work zone before the clock-in is accepted. Think of GPS as the proof and geofencing as the rule.
Yes. Workers can clock out of one site and clock in at the next. Crewtrace validates each event against the geofence for the assigned location, so multi-site days still produce clean, site-level time records.
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