S&W Waterproofing recovered $2,100/month in payroll leakage

The Growing Problem with Manual Tracking

S&W had grown to multiple active waterproofing jobs running in parallel. Time data was coming from text messages, paper cards, and verbal updates. By Thursday afternoon, payroll prep had already become a cleanup exercise.

Operations leaders kept seeing the same pattern: rounded start times, unclear lunch windows, and inconsistent totals between crew logs and supervisor records. Because there was no location proof, every correction turned into a debate.

Implementing the Crewtrace Framework

The rollout was designed to keep field workflows simple. Crews only needed to clock in and out from the app, while supervisors received exception signals tied to geofence events and punch behavior.

In week one, S&W deployed site-based clock zones. In week two, they turned on exception alerts and a weekly review routine. In week three, payroll export was standardized so approvals could happen from one system of record.

Tangible Business Impact

Within the first month, S&W reduced recurring overpayment patterns and recovered margin that had quietly eroded for quarters. Office staff regained hours each week, and supervisors stopped chasing down missing entries.

The most important change was confidence. Payroll conversations shifted from opinion to evidence, and disputes dropped because everyone was looking at the same verified timeline.